In-House CLE Courses

Frequently Asked Questions for Sponsors

In-House Rules and Regs Effective January 1, 2009

Is our organization considered a government agency?

If your organization is a federal, state, local, or military agency or organization — or an organization primarily funded by one or more of the preceding (but excluding colleges, universities, law schools, and graduate schools) — then your organization is considered a government agency. (Regulation 101(j))

What is the deadline by which we need to submit our Form 1 for each course?

    • Private law firms, in-house legal departments, and government agencies must submit completed Form 1s by no later than 14 days before the first presentation of a course or other CLE activity. Failure to submit the Form 1 at least 14 days in advance of the activity may result in an imposition of a late fee and/or denial of accreditation for the activity. (Regulation 104(a)(2)(B) and Regulation 104(a)(3)(B))
    • Submit all duplicate Form 1s by no later than one day before the subsequent presentation of the previously approved activity.  (Regulation 104(a)(4))

We missed the deadline for applying for our in-house CLE event. Can we still receive accreditation for our CLE event so our attorneys earn credit?

Generally, yes. You must pay a $35 late fee, in addition to the standard application fee, when submitting your Form 1. Accreditation will then usually be determined in the normal manner.

Our organization brought in an outside provider to present a seminar. Our attorneys were taught by this provider and given materials by the provider. Isn't the outside provider the real sponsor of the course?

No. Any private law firm, in-house legal department, or government agency (jointly called "private legal sponsors") that contracts with an outside provider is the true sponsor of the course and must register as such, even if the course is open to outside attorneys. The private legal sponsor bears responsibility for applying for course accreditation and reporting attendance. (Regulation 104(a)(2)(A) and Regulation 104(a)(3)(A))

Example: The law firm of Smith & Brown brings in an outside CLE provider, Justice Tutors (JT), to present a series of seminars. Some of the seminars are open to outside attorneys and some are closed. The attorneys are taught by JT staff and are given JT materials. However, the law firm of Smith & Brown is considered the course sponsor.

Our organization presented a program in a hotel banquet hall and it was open to outside attorneys. How can this be considered an "in-house" activity?

We understand that, traditionally, attorneys speak of "in-house" activities as being closed to attorneys not employed by the sponsoring law firm, in-house legal department, or government agencies (jointly called "private legal sponsors"). Under the MCLE regulations , however, the "open" or "closed" nature of the activity is immaterial. All activities sponsored by private legal sponsors are subject to the provisions of the MCLE regulations, including course accreditation application deadlines, attendance report submission requirements, and lawyer credit limitations (for the 2005-2007 and 2006-2008 reporting periods).

What should our course evaluations include? What should we do with the completed evaluations?

Course evaluation forms can be modeled after the WSBA Model Course Evaluation, or you may download and use this form as it is.

The completed forms, or a compilation of all numerical ratings and all comments, must be retained by the sponsor for two years and copies must be provided to the MCLE Board upon request. All course evaluation submissions should be identified by the course Activity ID number. (Regulation102(e))

In the past, individual attendees were able to apply on their own if we chose not to apply for accreditation. Do the revisions to APR 11 and its regulations change that in any way?

Yes. A lawyer who is associated with or employed by a private law firm or corporate legal department that maintains an office within Washington State may not apply to receive credit for a continuing legal education course sponsored by that private law firm or corporate legal department for which the sponsor did not submit a completed Form 1. The private law firm or corporate legal department sponsor is required to submit the Form 1 in order for the WSBA-member course attendees to be able to get credit. (APR 11 Regulation 104(b)(2)).

For more information, contact the WSBA Service Center at 206-443-9722, 800-945-9722, or questions@wsba.org.

 


Any discrepancy or conflict between the information provided here and the rules and regulations set by the Washington State Supreme Court, or the bylaws and policies of the Washington State Bar Association, is unintentional and will be resolved in favor of strict compliance with the rules, regulations, bylaws and policies.

MCLE Sponsor Login

Sponsors can login to seek approval and report attendance.

Model Course Evaluation

Forms