COVID-19 Volunteer Vaccination Policy and Information
On Aug. 21, 2021 the WSBA Board of Governors approved a policy which prohibits "...any volunteer, including the Board of Governors, from engaging in in-person volunteer work for the WSBA or as a representative of WSBA if the volunteer has not been fully vaccinated against COVID-19. A volunteer must either be fully vaccinated or qualify for an exemption to be eligible to volunteer in-person or on-site."
These instructions are subject to change. The current process is as follows:
- Notify Your Staff Liaison: If your volunteer group is planning an in-person meeting or event (at WSBA offices or off-site) or if you intend to participate in-person, please notify your staff liaison immediately. Staff liaisons will work with you to ensure that all volunteers
who intend to appear in-person know how to submit their proof of vaccination.
- Submit Your Proof of Vaccination: Using the form on this page, please upload your proof of vaccination (see FAQs for a list of valid documentation). You may submit a pdf, scanned copy or a photo copy of the card. Please provide your first and last name, bar number (if applicable)
and your email address.
- Submit Your Request for Exemption: An exemption from the COVID-19 vaccination mandate policy may be approved for medical reasons, religious or strongly held beliefs. If seeking an exemption, please complete one of the following forms and submit using the form on this web page.
Medical Exemption Request Form
Religious Exemption Request Form - Vaccine Mandate
- Notification of Verification: Once your proof of vaccination has been verified, you will receive an email confirmation. Please do not attend a meeting or event in-person
until you receive this email.
- If you have questions about the status of your submission, please email firstname.lastname@example.org.
Frequently Asked Questions
What is considered 'fully vaccinated'?
- You are considered 'fully vaccinated' for COVID-19 two weeks after you get your second shot if you had two doses (Pfizer-BioNTech or Moderna) or one dose (Johnson & Johnson J&J/Jansen). (Source)
What is recognized of valid proof of vaccination?
- Most people will have a CDC issued vaccination card, or Vaccination Record Card. Most of these cards featured handwritten notations by a medical professional.
- Date of both doses, two weeks apart, should be visible on the card. Or one-dose if the J&J vaccine.
- You may also present a WA State Certification of COVID-19 Vaccination, WA State Immunization System Printout, Lifetime Vaccination Booklet or a medical record printout from a medical provider.
Are staff required to be vaccinated?
- Yes, the WSBA Executive Director has implemented a similar policy for WSBA staff. The process by which staff vaccination records are obtained may be different then the process outlined for WSBA volunteers (see instructions below).
Can I submit a negative COVID-19 test instead?
- At this time, a COVID-19 test with a negative result may not be substituted for proof of vaccination or an exemption.
What will you do with my proof of vaccination once submitted?
- Proof of vaccination will be submitted and held confidentially using the download form. Access to these records is limited to two staff personnel (one primary, one back-up). Once the vaccination record is verified, your name will be added to a list of Vaccination Verified WSBA Volunteers. Then the image/record you originally submitted will be deleted.
- At this time, you only have to submit proof of vaccination once, not per event or meeting.
- If your proof of vaccination cannot be verified, a WSBA staff member will contact you directly.
I do not wish to disclose my vaccination status to the WSBA. Now what?
- The WSBA respects your personal medical choices. If you prefer not to submit proof of vaccination and do not qualify for an exemption, please attend the meeting or event virtually and not in-person.